Deposit: A deposit is required to secure and book your date and must be accompanied by a signed contract. We accept MasterCard, Visa, Cashier's Check, Personal Check, of Cash for payments of the deposit. The deposit will be applied as a credit to the balance of your event. There will be a $50.00 service charge for any check that is returned for insufficient funds.
Cancellation: All deposits paid are non-refundable. In the event of a cancellation, your paid deposit is refundable ONLY under the following criteria: Tom's Country Place must be able to re-book the exact date as listed on your contract with the same minimum guest requirements and at the same price per guest as listed on the current wedding event price list.
Guarantee: An appointment is made approximately one month prior to your wedding date to finalize all menu and event details. The final menu selections are due 15 days prior to the day of the wedding and final guest counts are due 10 days prior to your event date.
Payments: The remaining balance/final payment is due no later than one day prior to the day of your event. We accept cash, cashiers or bank check, Visa and MasterCard for your final payment. Although we do not accept personal checks for the FINAL payment, you may use a personal check to pay your deposit.
Banquet Room Policies
Banquet Hours: Available hours for banquet rooms are from 12 noon until 12 midnight unless other provisions are arranged for a special event. All music or entertainment is to end no later than 12 midnight.
Room Seating Minimums: Rooms minimums for Saturdays are as follows:
- Oak Room - 80 minimum; 160 maximum
- Gold Room - 150-200 minimum; 225 maximum
- Gold & West Room - 226 minimum; 350 maximum
- Ballroom (combination of Oak, Gold & West Rooms) - 350 minimum; 500 maximum
Set-up and clean-up: Set-up and clean-up of your room, tables and chairs is provided by our staff. All decorations, gifts, and other personal or professional items are to be set-up by the renting party and removed by a member of your party from our facility upon exiting the evening of your event.
Decorating: We provide the following items at no charge for your convenience: clear bud vases, glass globes, table mirrors, table numbers and stands. Candles may be used, provided that wax does not drip or burn table linens. Charges will be applied for any wax damage/burns to table linens. No confetti or glitter allowed. No nails, staples, tacks, or adhesive tapes may be applied to walls, molding or tables. Special cleaning fees may be assessed. If you choose to decorate please discuss your plans with us so that there is no misunderstanding about what is not permitted.
Linens: White linen tablecloths are included with the wedding price. Round tables will sit 8 guests comfortably. Linen napkins are also included with an assortment of colors to choose from to fit your needs. We also provide skirting for your Guest Registry, Gift Table, Buffet Tables, and Bridal Table.
Outside Food Service: We do not allow any outside catering or foods to be brought into the facility with the exception of a wedding cake. We do make special exceptions for desserts and pastries. Please contact us regarding this matter.
Audio/Visual Equipment: We provide an in house PA system, microphones and a projection screen available if needed. You or your entertainment company may bring in other audio/visual equipment as needed.
DJ, Band and Entertainment: We supply a recommended list of professional music entertainers for your convenience. We do allow you to choose professionals not included on this list. However, we reserve the discretionary rights for noise, nuisance, and excess volume control. We do require a liability contract to be signed by your DJ or band.
Liability: Tom's Country Place, Inc. is not responsible for damage or loss of any merchandise, equipment, clothing or other valuables left at any event. Clients assume all responsibility for any violations of City, State, and Federal Laws.
Your entertainment is very important to the success of your event. They actually perform many duties other than music. Your band, DJ or Emcee must be a good communicator and a professional. We require certain items from entertainment companies to ensure your night will be a pleasant experience for you and your guests. If you are not sure about your entertainment company ask us. We can provide you with professionals who we know to be in compliance with our policies. If you have any questions, please fee free to ask!