Our Policies:
Banquet Hours: Available hours are from 12:00 noon until 12:00 midnight. Wedding receptions are five hours long. All entertainment must end no later than midnight. You and your vendors are guaranteed access to your room at 12:00 noon on the day of your event.
Room Seating Capacity: The minimum and maximum seating capacities of each room are listed below. If attendance falls below the minimum, payment will still be required for the minimum. Minimum required guest counts per room are based on adult guests (ages 11+) only. Unless you select the Grand Ballroom (the entire facility), Tom’s Country Place reserves the right to use the remaining room(s) for another event that may occur concurrently with your event.
Oak Room 40 minimum 130 maximum
*venue rental fee applied with fewer than 80 guests
80-130 guests = $0.00 70-79 guests = $350.00 60-69 guests = $700.00
50-59 guests = $1,000.00 40-49 guests = $1,350.00 An absolute minimum of 40 guests are required
Gold Room 80 minimum 225 maximum
*venue rental fee applied with fewer than 200 guests
200-225 guests = $0.00 190-199 guests = $350.00 180-189 guests = $700.00
170-179 guests = $1,000.00 160-169 guests = $1,350.00 50-159 guests = $1,700.00
140-149 guests = $2,000.00 130-139 guests = $2,350.00 120-129 guests = $2,700.00
110-119 guests = $3,000.00 100-109 guests = $3,350.00 90-99 guests = $3,700.00
80-89 guests = $4,000.00 Addition of the West Room for less than 226 guests is $260.00
Gold & West Room 80 minimum 350 maximum
*venue rental fee applied with fewer than 226 guests
226-350 guests = $0.00 225 or fewer guests = $260.00 West Room fee plus Gold Room fee noted above
Grand Ballroom 150 minimum 450 maximum
*venue rental fee applied with fewer than 300 guests
300-450 guests = $0.00 290-299 guests = $350.00 280-289 guests = $700.00
270-279 guests = $1,000.00 260-269 guests = $1,350.00 250-259 guests = $1,700.00
240-249 guests = $2,000.00 230-239 guests = $2,350.00 220-229 guests = $2,700.00
210-219 guests = $3,000.00 200-209 guests = $3,350.00 190-199 guests = $3,700.00
180-189 guests = $4,000.00 170-179 guests = $4,350.00 160-169 guests = $4,700.00
150-159 guests = $5,000.00
Set-Up and Clean-Up: The set-up and clean-up for your room, including all tables, chairs, linens, and catering equipment, is provided by our staff. You are responsible for the set-up and clean-up of all of your personal decorations. All of your belongings, including leftover food and alcohol, and all of your vendors’ belongings must be removed from the facility within 60 minutes of the event’s scheduled end time. Additional fees will be charged if clean-up time surpasses 60 minutes, at a rate of $100.00 per 30 minutes. Items left behind may be disposed of. It is your responsibility to communicate this policy to your other vendors.
Venue Decorating: You are guaranteed access to your room at 12:00 noon on the day of your event for decorating. We offer complimentary centerpiece items that you may use for your wedding reception. We are not responsible for the set-up of the decorative items or any of your personal decorations. Local fire codes prohibit the use of real flame candles. Battery-operated candles are permitted. No loose glitter or confetti is allowed. No nails, staples, tacks, adhesive tapes, suction cups, or magnets may be applied to the walls, ceilings, molding, tables, chairs, mirrors, or light fixtures. All decor must be free-standing or sitting on a table. Cleaning fees may be assessed if any of your decor causes excessive clean-up time or damage. Only our staff and our approved event decorators are permitted to hang anything from the ceiling and/or light fixtures. Please discuss your decorating plans with us so there is no misunderstanding about what is allowed.
Linens: White linen mid-floor length tablecloths (85” square) are included in the wedding price. 60” round tables will seat eight guests comfortably and can be set for up to ten guests. Standard linen napkins are also included in 27 different colors. Linen tablecloth and table skirting for your head table, cake table, gift table, escort card table, and other non-seating tables are provided in white and/or black. A black linen tablecloth and skirting are included for any other food or beverage service table, or DJ or photo booth table. Speciality linen upgrades in various colors, fabrics, and size options are available at an additional charge.
Outdoor Garden Ceremony: The cost for an outdoor wedding ceremony is: Garden fee of $350.00, white chair rental at $3.50 per chair with a minimum of 40 chairs. In the event of inclement weather, your ceremony will be held in your reception room, guests will be seated at their tables, and the charge for the ceremony chairs will be refunded if not already set up. You must notify us two hours before the ceremony start time if the ceremony is to be moved inside due to weather. If you do not notify us of your request to move the ceremony indoors, we will plan to set up the chairs outside for you; once the chairs have been set they are no longer refundable. The garden fee will be transferred to an extended venue rental for the ceremony to be held in your reception room. Any decor in the gardens must be set up and removed within your time slot. We do not allow birdseed, real or artificial petals, or leaves in the garden area. Sparklers are permitted, but must be more than 25 feet away from the building. Complimentary ceremony rehearsals are available in the garden area. You may schedule your rehearsal 60 days before your wedding. If your rehearsal is scheduled in the evening hours, you will not have access to the building, as it will be closed after regular business hours. Adult supervision is required at all times for children in our outdoor garden areas.
Outside Food Service: We do not allow any outside food to be brought into the facility except for your wedding cake. We do make special exceptions if you would like to bring in an additional speciality dessert; however, a handling charge may be applied if our staff needs to cut and/or plate a second dessert. We are not responsible for the storage or refrigeration of your wedding cake or desserts.
Technology: We have an in-house PA system, microphones, a smart TV, and a projection screen available at no fee if needed. You or your entertainment company may also bring in other audio/visual equipment as needed. Our AV equipment can not be used outside. Free high-speed WiFi is available throughout the building; the network name is “TCP Guest,” and the password is “Weddings.”
DJ, Band, and Entertainment: We require an Entertainment Agreement to be signed by your entertainer. The signed Entertainment Agreement and a copy of their business insurance proving a minimum $1 million liability insurance policy are due no later than one day before your wedding. We reserve the discretionary rights for noise, nuisance, and excess volume control. We do not allow hot or cold pyrotechnics, fog machines, hazers, or bubble machines. Dry ice special effects are permitted during the grand entrance and first dance. Click here to print the entertainment agreement.
Liability: Tom’s Country Place. is not responsible for damage or loss of any merchandise, equipment, clothing, or other valuables at any event. You assume all responsibility for any violations of City, State, and Federal Laws. The dressing rooms do not lock from the outside; any items left inside are done so at your discretion. For reasons of liability, we do not allow the practice of doing “shots” of liquor. All drinks with liquor must contain both ice and a mixer. Adult supervision is required at all times for children in our outdoor garden areas. The venue, gardens, and parking lot are under constant video surveillance. Firearms and other weapons are strictly prohibited on the property. In the event of a power outage, the venue has a large generator that will automatically power on and can power the entire building, including all lights, electrical outlets, heating & air conditioning, and kitchen equipment. During a power outage, we can not guarantee to have WiFi as our internet service provider may experience a blackout.
Payment Information:
Deposit: A deposit is required to secure your date and must be accompanied by a signed contract. Weddings require a deposit of $1,300.00 to reserve the Oak Room; $1,800.00 to reserve the Gold Room or Gold & West Rooms; and $3,000.00 to reserve the Grand Ballroom. We accept all major credit cards, cashier’s checks, personal checks, or cash for payment for the deposit. This amount will be applied as a credit to the balance of your event. There will be a $50.00 fee for any check returned for insufficient funds. Payment of the deposit constitutes acceptance of all terms of the contract.
Cancellation: All deposits are non-refundable. In the event of a cancellation, your deposit is refundable only under the following criteria: Tom’s Country Place must be able to re-book a new wedding on the exact date as listed on your contract with the same minimum guest requirements and at the same price per guest as listed on the current wedding price list. You may choose to change your date to another available date within the same calendar year without penalty. Postponing your date to a different calendar year requires the cancellation of the original contract and forfeiture of the deposit. A new contract and deposit must be placed for the new date in another calendar year.
Guarantees: An appointment should be made for approximately one month before your wedding date to finalize all menu and event details. Your final guest count is due 10 days before your event date. It is not possible to decrease your final guest count after this deadline. Should your guest count increase after the deadline, notify us immediately, and we will do our best to accommodate your additional guests. If you are having assigned seating, a completed seating chart is due 10 days before your event. Your invoice will be billed to include the total number of guest chairs on your seating chart. If your vendors require a meal, please remember to include them in your final guest count and on your seating chart.
Pricing: Refer to the wedding price list for detailed pricing information. A Service Charge of 18% and applicable Ohio State Sales Tax will be applied to the final bill. The entire bill is subject to the Service Charge and Sales Tax, with the exception of bartenders, security, and venue rental fees. Per Ohio State Law, the Service Charge is taxable. A reduced Service Charge of 15% will be applied (in lieu of the 18% Service Charge) if all event payments are received via cash or check. All prices are subject to change at any time due to market conditions. The buffet style or Family Style price per person selected will be discounted for children (ages 10 and under) to half price. Minimum required guest counts per room are based on adult guests (ages 11+) only. Menu items with upcharges and the selected beverage packages are billed to your total guest count, which includes all adults, children, and vendors (excluding Tom’s Country Place staff). You are required to use one of our beverage packages. Additionally, if you choose to have any liquor at your bar, the premium beverage package is required. Gratuity is not included. Gratuity for excellent service is always appreciated, but is never expected.
Payments: The remaining balance and final payment is due no later than one day before your event. We accept all major credit cards, cashier’s checks, or cash. We do not accept personal checks for the final payment or within 10 days of the wedding date.