Our Policies:
Banquet Hours: Available hours are from 12:00 noon until 12:00 midnight. Wedding receptions are five hours long. All entertainment must end no later than midnight. You and your vendors are guaranteed access to your room at 12:00 noon on the day of your event.
Room Seating Capacity: The minimum and maximum seating capacities of each room are listed below. If attendance falls below the minimum, payment will still be required for the minimum. Minimum required guest counts per room are based on adult guests (ages 11+) only. Unless you select the Grand Ballroom (the entire facility), Tom’s Country Place reserves the right to use the remaining room(s) for another event that may occur congruently with your event.
Oak Room 40 minimum 130 maximum
*venue rental fee applied with fewer than 80 guests
80-130 guests = $0.00 70-79 guests = $350.00 60-69 guests = $700.00
50-59 guests = $1,000.00 40-49 guests = $1,350.00 An absolute minimum of 40 guests are required
Gold Room 80 minimum 225 maximum
*venue rental fee applied with fewer than 200 guests
200-225 guests = $0.00 190-199 guests = $350.00 180-189 guests = $700.00
170-179 guests = $1,000.00 160-169 guests = $1,350.00 50-159 guests = $1,700.00
140-149 guests = $2,000.00 130-139 guests = $2,350.00 120-129 guests = $2,700.00
110-119 guests = $3,000.00 100-109 guests = $3,350.00 90-99 guests = $3,700.00
80-89 guests = $4,000.00 Addition of the West Room for less than 226 guests is $260.00
Gold & West Room 80 minimum 350 maximum
*venue rental fee applied with fewer than 226 guests
226-350 guests = $0.00 225 or fewer guests = $260.00 West Room fee plus Gold Room fee noted above
Grand Ballroom 150 minimum 450 maximum
*venue rental fee applied with fewer than 300 guests
300-450 guests = $0.00 290-299 guests = $350.00 280-289 guests = $700.00
270-279 guests = $1,000.00 260-269 guests = $1,350.00 250-259 guests = $1,700.00
240-249 guests = $2,000.00 230-239 guests = $2,350.00 220-229 guests = $2,700.00
210-219 guests = $3,000.00 200-209 guests = $3,350.00 190-199 guests = $3,700.00
180-189 guests = $4,000.00 170-179 guests = $4,350.00 160-169 guests = $4,700.00
150-159 guests = $5,000.00
Set-Up and Clean-Up: The set-up and clean-up for your room including all tables, chairs, and linens provided by or rented through Tom’s Country Place are provided by our staff. All decorations, gifts, and other personal or professional items are to be set up by the renting party and removed by a member of your party from our facility upon exiting the evening of your event. Items left behind may be disposed of.
Venue Decorating: You are guaranteed access to your room at 12:00 noon on the day of your event for decorating. We offer decorating items that you may use for your wedding reception. These decorative items are offered at no additional charge; however, the set-up of these items is the responsibility of the renting party. We are not responsible for the set-up of the decorative items or any of your personal decorations. Candles may be used, provided that wax does not drip or burn table linens. Charges will be applied for wax damages or burns on table linens. No glitter or confetti is allowed. No nails, staples, tacks, adhesive tapes, suction cups, or magnets may be applied to the walls, molding, tables, mirrors, or light fixtures. Special cleaning fees may be assessed. Only our staff and our approved event decorators are permitted to hang anything from the ceiling and/or light fixtures. If you have any questions about our decorating restrictions please discuss your plans with us so there is no misunderstanding about what is allowed.
Linens: White linen mid-floor length tablecloths (85” square) are included in the wedding price. 60” round tables will seat eight guests comfortably and can be sat for up to ten guests. Standard linen napkins are also included in 27 different colors. Linen tablecloth and table skirting for your head table, cake table, gift table, guest registry table, and other non-seating tables are provided in white and/or black. A black linen tablecloth and skirting are included for any food or beverage service table. Speciality linen upgrades in various colors, fabrics, and size options are available at an additional charge.
Outdoor Garden Ceremony: The cost for an outdoor wedding ceremony is: Garden fee of $350.00 plus white chair rental at $3.50 per chair with a minimum of 40 chairs. In the event of inclement weather, your ceremony will be held in your reserved reception room, guests will be seated at their tables, and the charge for the white ceremony chairs will be refunded if not already set up. You must notify us two hours before the ceremony start time if the ceremony is to be moved inside due to inclement weather. If you do not notify us of your request to move the ceremony indoors, we will plan to set up the chairs outside for you; once the chairs have been set they are no longer refundable. The garden fee will be transferred to an extended venue rental for the ceremony to be held in your reserved reception room. Any decorations in the gardens must be set up and removed within your time slot. We do not allow the use of birdseed, rice, real or artificial petals or leaves, confetti, or sparklers in the garden area. Complimentary ceremony rehearsals are available in the garden area. You may schedule your rehearsal sixty days before your wedding date. If your rehearsal is scheduled in the evening hours you will not have access to the building, as it will be closed after regular business hours. Adult supervision is required at all times for children in our outdoor garden areas.
Outside Food Service: We do not allow any outside food to be brought into the facility except for your wedding cake. We do make special exceptions if you would like to bring in your own speciality desserts and/or pastries, however, a plating charge may be applied. We are not responsible for the storage or refrigeration of your wedding cake or desserts. Please contact us regarding this matter.
Audio/Visual Equipment: We have an in-house PA system, microphones, and a projection screen available at no fee if needed. You or your entertainment company may also bring in other audio/visual equipment as needed.
DJ, Band, and Entertainment: We supply a recommended list of professional entertainers for your convenience. You may still choose professionals not included on this list; however, we require an Entertainment Agreement to be signed by your entertainer. The signed Entertainment Agreement and a copy of the professional’s business liability insurance are due no later than one day before your wedding date. Industry standards dictate a $1 million liability. We reserve the discretional rights for noise, nuisance, and excess volume control. We do not allow you or your entertainer to use hot or cold pyrotechnics, fog machines, hazers, bubble machines, or dry ice special effects. Click here to print the entertainment agreement.
Liability: Tom’s Country Place. is not responsible for damage or loss of any merchandise, equipment, clothing, or other valuables at any event. You assume all responsibility for any violations of City, State, and Federal Laws. The dressing rooms do not lock from the outside; any items left inside are done so at your discretion. For reasons of liability, we do not allow the practice of doing “shots” of liquor. All drinks with liquor must contain both ice and a mixer. Adult supervision is required at all times for children in our outdoor garden areas. The venue, gardens, and parking lot are under constant video surveillance. Firearms and other weapons are strictly prohibited on the property.
Payment Information:
Deposit: A deposit is required to secure your date and must be accompanied by a signed contract. Weddings require a deposit of $1,300.00 to reserve the Oak Room; $1,800.00 to reserve the Gold Room or Gold & West Rooms; $3,000.00 to reserve the Grand Ballroom. We accept MasterCard, Visa, Cashier’s Check, Personal Check, or Cash for payment for the deposit. This amount will be applied as a credit to the balance of your event. There will be a $50.00 fee for any check returned for insufficient funds. Payment of the deposit constitutes acceptance of all terms of the contract.
Cancellation: All deposits are non-refundable. In the event of a cancellation, your deposit is refundable only under the following criteria: Tom’s Country Place must be able to re-book the exact date as listed on your contract with the same minimum guest requirements and at the same price per guest as listed on the current wedding price list. You may choose to change your date to another available date within the same calendar year without penalty. Postponing your date to a different calendar year requires the cancellation of the original contract and forfeiture of the deposit. A new contract and deposit must be placed for the new date in another calendar year.
Guarantees: An appointment should be made for approximately one month before your wedding date to finalize all menu and event details. Your final guest count is due 10 days before your event date. It is not possible to decrease your final guest count after this deadline. Should your guest count increase after the deadline, notify us immediately and we will do our best to accommodate your additional guests. If you are having assigned seating, a completed seating chart is due 10 days before your event. Your invoice will be billed to include the total number of guest chairs on your seating chart. If your vendors require a meal, please remember to include them in your final guest count and on your seating chart.
Pricing: Refer to the wedding price list for detailed pricing information. A Service Charge of 18% and applicable Ohio State Sales Tax will be applied to the final bill. The entire bill is subject to the Service Charge and Sales Tax with the exception of bartenders, security, and venue rental fees. Per Ohio State Law, the Service Charge is taxable. A reduced Service Charge of 15% will be applied (in lieu of the 18% Service Charge) if all event payments are received via cash or check. Prices are subject to change at any time due to market conditions. The Buffet Style or Family Style price per person selected will be discounted for children (ages 10 and under) to half price. Minimum required guest counts per room are based on adult guests (ages 11+) only. Menu items with upcharges and the selected beverage packages are billed to your total guest count, which includes all adults, children, and vendors (excluding Tom’s Country Place staff). You are required to use one of our beverage packages, additionally, if you choose to have any liquor at your bar, the premium beverage package is required. Gratuity is not included. Gratuity for excellent service is always appreciated, but is never expected.
Payments: The remaining balance and final payment is due no later than one day before your event. We accept all major credit cards, cashier’s checks, or cash. We do not accept personal checks for the final payment or within 10 days of the wedding date.